Office Manager

For our client, a leader in the IT and Automotive R&D sector, we are looking for a proactive and organized Office Manager.

As an Office Manger, you will play a key role in ensuring the smooth and efficient functioning of our Kraków office. You will work closely with the Head of Tech Hub Poland, the Management Team, Office & Facility Management, HR/PX, and other stakeholders.
This role combines operational office support, administration, coordination, and making it ideal for someone who enjoys variety, ownership, and working at the heart of the organization.

What we expect from you?

• Fluency in both Polishand English (written and spoken),
• Expirience in office management, facility coordination or a similar business support role,
• Knowledge of MS Office and Excel,
• Strong organizational and coordination skills,
• Strong interpersonal skills and enjoyment of working with people,
• Experience in event organization and vendor cooperation,
• Proactive, service-oriented mindset with high ownership,
• Ability to manage multiple topics and priorities simultaneously,
• Very good communication skills and structured way of working.

What you can expect from us?

• Fixed-term employment contract,
• Secure role in a world-renowned, global organization at the forefront of tech,
• Work from Kraków office in a vibrant, collaborative environment,
• 100% office-based role, ideal for those who enjoy being at the heart of daily operations,
• Private medical care (Medicover),
• Sport card (Medicover),
• The opportunity to work daily in a diverse, international setting.

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What will your tasks involve?

• Managing daily office operations, including inventory control of office and pantry supplies,
• Handling incoming and outgoing mail, courier shipments, and deliveries,
• Processing purchase orders, managing invoices, and maintaining office documentation,
• Serving as the first point of contact to assist employees and visitors with office-related matters,
• Coordinating the onboarding experience, including access card administration, office tours, and new-hire photoshoots,
• Promoting a positive work environment by organizing seasonal celebrations, office events, and regular social gatherings (e.g., Fika),
• Troubleshooting minor facility issues and delegating complex maintenance tasks to appropriate vendors,
• Liaising with property managers, landlords, and external service providers regarding workplace matters,
• Supporting office security matters and ensuring compliance with safety procedures,
• Preparing and coordinating sustainability reports for the workplace.