Office Manager

For our Client, a global leader in advanced vacuum technologies and equipment for the R&D sector and high-tech industries, we are currently looking for a qualified candidate for the position of Office Manager. In this role, you will be responsible for providing comprehensive administrative support across HR, Finance, and Operations, ensuring the smooth day-to-day running of the company’s branch in Poland.

Czego oczekujemy od Ciebie?

• Experience (min. 2-3 years) in an administrative, HR administration, finance administration, office management, or similar role,
• Degree in Business, Human Resources, or a related field,
• Fluent in English and Polish,
• Must have experience with and be proficient in Microsoft Office Excel, Word, and Outlook,
• Experience working with confidential information,
• Strong computer skills with the ability to learn new software programs quickly,
• Strong interpersonal skills with high attention to detail.

Czego możesz od nas oczekiwać?

• Work in a renowned, international company from the advanced technology sector,
• Stable employment conditions based on an employment contract,
• An independent position with a broad scope of responsibility and a real impact on the organization,
• Competitive salary and an employee benefits package (private medical care, sports card),
• Opportunity to use English on a daily basis in international communication,
• Friendly work environment and a supportive team.

Agencja zatrudnienia – nr wpisu 47

ta oferta pracy przeznaczona jest dla osób powyżej 18 roku życia

Jakie będą Twoje zadania?

Office Administration:

• Manage the day-to-day administrative activities of the Poland facility,
• Coordinate incoming and outgoing post, filing systems, document management, and record retention,
• Maintain office supplies, consumables, and other non-stock items,
• Manage visitors to the facility, ensuring sign-in procedures, identification checks, visitor badges, and host notifications are completed,
• Arrange business travel, accommodation, transportation, and related logistics for employees and visitors,
• Prepare business correspondence, reports, presentations, and other documentation as required.

Human Resources:

• Support recruitment activities, including interview scheduling, candidate communications, and onboarding administration,
• Prepare employment-related documentation and maintain employee files and records,
• Coordinate onboarding and training activities for new employees,
• Assist with monthly and annual payroll activities,
• Support the implementation and administration of HR policies and procedures in compliance with Polish employment legislation,
• Assist with employee engagement, wellbeing, and sustainability initiatives.

Finance Administration

• Support accounts payable processes, including invoice processing and record management,
• Process employee expense claims in accordance with company policies and local regulations,
• Maintain petty cash records and supporting documentation,
• Assist with financial administration and reporting activities as required.